October 2018 Update from the Country Lane the Board of
Directors:
Were you unable to make the Annual Homeowners Meeting? Here’s what you missed:
Quorum Requirement Met:
Thanks to all
of you who signed Proxies. Proxies
exceeded actual attendance. Without your Proxies we would not have been able to
conduct any business.
ACC Members Re-Elected:
The current
four member of the ACC (Deb Herbst, Greg Bassett, Jessica Holland, and Dianna
Hughes) were all re-elected for an additional one-year term.
Board Member Re-Elected:
Pat Shipley
and Keith Taphorn were both re-elected for an additional three-year term.
Committee Reports:
ACC: Jim Donahue (for Deb Herbst) provided
an update of the positive progress made over the past year by the ACC. A 33-year resident, original homeowner,
commented that the community looks the best it has since he’s lived here.
Social: Heide Williams provided a review
of the Social Committee events from this Pool Season, as well as, an overview
of plans for future events.
Welcoming: Nikki Miyata provided a brief overview of the baskets that
the Welcoming Committee (currently just Nikki) will be distributing to new
homeowners. It was suggested and
approved that a thumb drive with all of the Country Lane ‘Governing Documents’
be included in the baskets.
Financial Items: Joe Morrisey reviewed the Year to
Date Financials for Country Lane. In
short, we are in great financial shape (Minimal Past Due Accounts, Positive
Year to Date Budget Results, Strong position on Reserves, Loan Payments on
track to meet the Board’s objective of paying the 10-year loan off in 5 years)! The 2019 Country Lane Budget was unanimously ratified.
Thank You: Jim Donahue spent a few moments
thanking the Board, ACC, the Social Committee, the Welcoming Committee, and our
Cherry Creek HOA Professionals account manager, Shane for everything they have
done to make and keep our community the noteworthy place it is.
2018 Objectives & Results
1.
Continue to Monitor Delinquent
Account Balances
a. Delinquent Balances Holding Steady at
$6,345 = 2.86% of Annual Budget
2.
Add Additional Security Cameras --
Completed
a. Additional Coverage for Parking Lot
and Front Sidewalk
3.
Update Exterior Lighting at Pool House
-- Completed
a. Replaced High Energy Use Lights with
LEDs
b. Flag Light Needs Adjustment (Too
Broad a Beam)
c. Ground Effect Lighting Added During
Landscaping Project
4.
Update Landscaping at Pool House --
Completed
a. Refreshed the Landscaping Around the
Pool House
b. ET Water – Intelligent Water
Management System (City Rebates 50% of Hardware Cost over three years)
5.
Continued Support of Current ACC
Initiative to Address Violations
a. Published Revised Rules &
Regulations
b. Assisted with Show Cause Hearing
Support
6.
Conducted Reserve Study
a. Results Pending.
7.
Provide a Safe Pool Environment
a. No Behavioral Issues with Swimmers at
the Pool this Season
8.
More Community Activities
a. Social Committee Held Five Events
9.
Other Accomplishments
a. Reserve Investments (Bonds) Netted
the Association over $5,000 Income
b. Verizon Cell Tower is Providing
$4,200 Income / year to the Association
2019 Issues and Objectives
1.
Assessing Options for Pool Management
a. We will Continue “Swim at Your Own
Risk” Policy when there is no Lifeguard
b. Lifeguards are becoming a scarce commodity
– We may be unable to secure an acceptable Contract that includes lifeguards.
c. Investigating Other Options (Details
provided when viable options are solidified)
2.
Continue to Ensure a Safe Pool
Environment
a. We will amend the Pool Access
Agreement to Encompass 2019 Season Needs in conjunction with the decision on
2019 Pool Management
3.
Additional Umbrellas (One Replacement
& 2 New Umbrellas & Stands)
4.
Resurface Both Pools
a. Adding New Stairs at the Shallow End
w/ Dual Handrail
b. Revise Stairs in Baby Pool as well
5.
Refinish Wrought Iron Fencing Around
Pool House
6.
Promote Positive Neighbor to Neighbor
Interactions
a. Welcome Committee
i. Basket to Newcomers
b. Meet Your Neighbors
i. New Neighbors – Welcome Them
ii. Old Neighbors – Meet Them
c. Help Your Neighbors Integrate into
the Country Lane Community
i. Provide Some Assistance on Rules
& Regulations – This may be their first experience in a covenant-controlled
community
7.
Continue to Monitor Delinquent
Account Balances
a. Continue to Pursue Payment Plan Option
with Delinquent Homeowners
8.
Continue Support of Current ACC
Initiative to Address Violations
a. Assist with Show Cause Hearing
Support
9.
Implement Reserve Study
a. Revise the 30 yr. Replacement Plan
from 2012
10. Continue to Manage Reserve Funds
a. Review / Revise Investments as
Necessary
Other News:
Pet Management: The Board has received requests to ask Residents who walk
their dogs to respect your neighbors’ yards…pick up their ‘business deposits’.
Valuables in Vehicles: Individuals leaving their vehicles unlocked and/or leaving
valuables in plain sight are at risk. We
recently had a purse found on E. Baker Place from a home on E. Dickenson
Place. The owner said it was the third time
it had happened to her in the past 12 months. Just something to be aware of
to help lessen such activity.
Large Trash Items: If you have large items that will
not fit into the WM trash containers (i.e. sinks, sofas, furniture, etc.) Waste
Management will not pick them up
on their normal rounds because our contract with Waste Management does not
cover that activity. Therefore, you will need to schedule and pay for a
‘Special Item Pickup’ with Waste Management.
Open ACC Violations:
If you have an Open / Unresolved ACC
violation, please take a few moments to contact the ACC via Shane by telephone
or email to establish a resolution plan and date. The ACC and the Board are willing to consider
suspending further fines during the resolution plan timeframe. However, if the resolution plan is not
completed by the agreed upon date…the suspended fines that accumulated during
the period will be reinstated. This
gracious offer by the ACC and the Board is a one-time offer…Don’t Miss Out! This offer expires at the end of the November
20th Board meeting.
October Board Meeting: The Board will hold its next meeting on October 16th
at the Pool House starting, as usual, with Show Cause Hearings and the Open
Homeowner Forum at 7:00p. Feel free to
attend.
Best Regards,
Your Board of Directors
Jim Donahue jdonahue1946@comcast.net Keith Taphorn
tappers@indra.com
Joseph Morrisey
morrijoseph@gmail.com Don Jenkins
donj5023@hotmail.com
Dawn Stickler dawnstickler@aol.com Pat
Shipley shipleypat@comcast.net
Your Architectural Control
Committee
Deb Herbst debsnet85@aol.com Greg Bassett
gpaul8777@gmail.com
Jessica Holland jessspensley@gmail.com Diana Hughes
disownacct@gmail.com