Seeking Country Lane Social/Pool
Committee Volunteers
Due to the lack of a 2016 Pool season there was no transition
from the outgoing Social/Pool Committee to a new committee. Consequently, there was no formal committee
for the 2017 Pool Season. Thankfully,
Diana and Barry Allison stepped up to conduct the 2017 Pool Events with help
from some Board members. Going into 2018
the Board would like to once again have a Social/Pool Committee of ten to
twelve committed volunteers. To
facilitate soliciting residents to participate on the Social/Pool Committee we
are providing the following description of their duties. Aside from the Chairperson, the duties are limited
and don’t require an inordinate amount of time.
The following lists of duties should help you understand what we are
looking for in committee members and a chairperson:
Duties of the Country Lane
Social/Pool Committee Chairperson
Chairperson: A volunteer selected
by the Committee members who is expected to:
1.
Plan
/ Organize / Manage Pool Events for the Country Lane
a. Work with Committee members to
develop a list of Events for the upcoming year
b. Work with Committee members to define
Event details and dates
c. Work with Committee members to
estimate expected attendance for each event
d. Present a proposed list of Events to
the Board for Funding
i.
Event
Types and Number of Events
ii.
Event
Dates (Not Necessarily Limited to Just the Pool Season)
iii.
Proposed
Costs (Ball Park Costs for the Year by Event)
e. Purchase Items for Each Event (Pre-Event
funds are available)
i.
Food
/Arrange for Catering
ii.
Drinks,
Ice, Propane
iii.
Table
cloths, Plates, Napkins, Prizes, etc.
f. Conduct Event
i.
Create
Event Invitations via Cherry Creek HOA using email blasts
ii.
Coordinate
setting up serving tables and self-serve items prior to event start
iii.
Serve
food or work with caterer for food service
iv.
Coordinate
Event area cleanup
g. Submit receipts and an Event Summary Report
for each event to the Board
2.
Coordinate
the stocking of Pool Supplies (Except Pool Chemicals) with Pool Company
a. Review Inventory of Pool Supplies
Prior to Pool Season
b. Review additional supply needs weekly
– Needs List is in the Lifeguards Office
c. Purchase supplies and submit receipts
to Cherry Creek HOA for reimbursement
3.
Notify
Board of Directors of Pool Related Items that require attention
Duties of a Country Lane Social/Pool Committee
Member
Social/Pool Committee
Members: A group of volunteers who are expected to:
1.
Work
with Committee Chairperson to develop a list of Events for the upcoming year
2.
Work
with Committee Chairperson to define Event details and dates
3.
Work
with Committee Chairperson to estimate expected attendance for each event
4.
Conduct
Events
a. Setup serving tables
b. Setup and refresh self-serve items
prior to and during event
c. Conduct planned activities for
residents and/or children
d. Help serve food or work with caterer
for food service
e. Clean-up Event area
5.
Assist
the Chairperson with the stocking of Pool Supplies as necessary
Interested? Here’s how to get Involved
If you are interested in becoming part of the 2018 Country
Lane Social/Pool Committee please send an email to Shane Lussier (shane@cchoapros.com) with your contact information.
