ATTENTION COUNTRY LANE ASSOCIATION HOMEOWNERS
The Annual Meeting for Country Lane HOA will be held on Tuesday, September 15, 2015 at 6:00 pm at the Vassar Elementary School. This is the official notice of the meeting as required by the declaration and by-laws of the Association.
The membership will elect three board members at the meeting. Keith Taphorn & Pat Shipley, terms have expired. Both Keith & Pat will seek re-election. We also have an Un-expired One-year term position available as Bruce Manual has decided to step down after spending two-years on the Board and initiating the Neighborhood-Watch and hosting the National Night Out against Crime.
The remaining members and their terms of expiration:
Jim Donahue – 2016Joseph Morrissey – 2017
Kelly Genel - 2017
Two positions are a (3) year term. Any homeowner can be elected to the board and nominations will be taken from the floor. If interested, please fill out the enclosed questionnaire form, so if you can not make the meeting and still want to be considered we can present you to the rest of the membership.
At the annual meeting, the Board will formally present the membership with the annual budget– which is enclosed for your review - for fiscal year beginning January 1, 2016. The new budget calls for a ten-dollar ($10) increase in dues, which is an increase from $65.00 to $75.00 every month.
The primary reasons for the dues increase will go towards Pool House Rust Abatement Solutions, and increased expenses towards Trash Services, Landscape Services and Wall Maintenance. The Board anticipates increased monies towards landscape contracts, landscape improvements, and also snow removal.
Since state law requires that the Association, as a non-profit corporation, must meet at least once per year, your participation is not only welcomed, it is important. At least 28 owners must be present in person or by proxy in order to elect new board members and fulfill our legal annual meeting requirement.
If you cannot attend the meeting, please fill out the enclosed proxy postcard so that we can meet our quorum requirements. You may email your signed Proxy to firstname.lastname@example.org, you can mail your proxy to the office address listed above or fax it to (303) 693-8803.
Please make sure you are signed up on the Association’s website to get updates on community announcements.
Thank you in advance!
Country Lane Home Owners Association
September 15th, 2015
Located at Vassar Elementary School
I. Sign in/ Establish Quorum (Starts at 6:00 pm)
II. Call to Order
III. Introductions of Board and Management Company
IV. Approval of minutes for 2014 Annual Meeting
V. President’s Report
a. Report from Board President on past year activities
b. 2015 Objectives and Results
c. 2016 Issues & Objectives
VI. Treasurer’s Report
a. Report from Joe Morrisey on 2015 financial results
b. Presentation of the 2016 budget
VII. Committee Reports
a. Report from Carol Donahue on Social Committee
b. Report from Bruce Manuel on Neighborhood Watch
VIII. Election for Board & ARC (Architectural Review Committee)*
a. Explanation of process
b. Call for nominations
c. Brief Comments by Candidates
d. Voting by written secret ballot
e. Selection of Election Counting Committee
f. Announcement of Results
IX. Homeowner Open Forum
Please limit comments to 3 minutes so all have an opportunity.
*If an election is contested (i.e., more candidates are nominated than positions are open), a secret ballot is required with specific procedures that will be explained. If the number of candidates matches the number of openings, the candidates may be elected by a motion to elect all candidates and a voice vote.